<h2 style="text-align: start" id="d45c15b7-a5b7-473a-880b-d9a1e6f4d9ba" data-toc-id="d45c15b7-a5b7-473a-880b-d9a1e6f4d9ba">Updated and expanded for 2024!</h2>Church and nonprofit accounting pose their own unique challenges, but QuickBooks Online for Nonprofits &amp; Churches will guide you through the intricacies of QuickBooks online for your church accounting or nonprofit accounting. No accounting experience? No problem! Alleviate frustration and speed your bookkeeping with this easy-to-read manual for QuickBooks online.<h3 style="text-align: start" id="ed788126-1aff-491e-b502-d3e01fed4682" data-toc-id="ed788126-1aff-491e-b502-d3e01fed4682">Learn the steps needed to set up your nonprofit accounting system with these features:</h3><ul><li>Master QuickBooks online basics specifically for your nonprofit</li><li>Design an online nonprofits chart of accounts that will yield the reports you need,</li><li>Track progress of your&nbsp;nonprofits grants and programs online</li><li>Import information for customers, donors, and vendors to&nbsp;QuickBooks online</li><li>Receive and record donations, pledges, dues, and other incoming cashflows</li><li>Manage expenses and payroll efficiently</li><li>Reconcile bank and credit card feeds to save time</li><li>Configure budgets that meet your organization’s targets</li><li>Design and run month-end and year-end reports</li><li>Conduct fund accounting</li><li>Handle fundraisers, mortgages, and reserve accounts</li><li>Handle your finances conveniently from&nbsp;quickbooks online&nbsp;mobile app.</li></ul>These books are written for non-accountants to understand the basics of nonprofit accounting with step-by-step instructions, loads of illustrations, and no confusing jargon. This isn’t just quickbooks for dummies—this easy-to-read, detailed guide will teach you how to look after the whole financial well-being of your church or nonprofit. Think of the book as a support manual to be referred to anytime you need help.If you are looking for help with QuickBooks Pro, Premier, or Non-profit versions, click here to see QuickBooks for Nonprofits&nbsp;&amp; Churches&nbsp;A Step-By-Step Guide to the Pro, Premier, and Nonprofit Versions.QuickBooks Online for Nonprofits &amp; Churches explains the ins and outs of QuickBooks Online. If you are using QuickBooks Pro, Premier, or Nonprofit version, check out&nbsp;<a target="_blank" rel="noopener noreferrer nofollow" href="https://accountantbesideyou.com/products/quickbooks-for-nonprofits-churches-a-step-by-step-guide-to-the-pro-premier-and-nonprofit-versions">QuickBooks for Nonprofits and Churches-A Step-By-Step Guide to the Pro, Premier, &amp; Nonprofit Versions</a>.&nbsp;Lisa London, CPA, understands that not everyone thinks like an accountant. That’s why she started The Accountant Beside You series to assist non-accountants in untangling the financial knots that come with running a small business, church, or nonprofit organization. She walks readers through the process of setting up&nbsp;quickbooks from a chart of accounts custom-designed for churches to running the reports for the year-end and preparing for an audit.&nbsp;Take control of your organization’s finances with The Accountant Beside You!<h3 id="eb770672-0658-4b04-82ae-81f1e2444531" data-toc-id="eb770672-0658-4b04-82ae-81f1e2444531">Contents</h3><h5 id="33268e07-98d0-40d1-9c9d-cc03ee38b465" data-toc-id="33268e07-98d0-40d1-9c9d-cc03ee38b465">QuickBooks Online &amp; Nonprofits </h5>Will QuickBooks Online Work for My Organization? 1QuickBooks Online vs. Desktop 3Fund Accounting 5Reporting Differences 6Differences in Terminology 7The Case for Internal Accounting Controls 8Advice for the Governing Body of the Organization 8Tips, Hints, and When to Let Someone Else Do It 9<h5 id="5a32c357-5ee9-415b-8e27-d00f5b70b109" data-toc-id="5a32c357-5ee9-415b-8e27-d00f5b70b109">Acquainting Yourself with Quickbooks Online </h5>The Layout of the Program 10The Basics 10Find and Correct Posted Transactions 12Using Quickbooks Online Help 13Lists and Transaction Entry Screens 14<h5 id="d6761b77-6a6a-47f4-8024-16258a1b670c" data-toc-id="d6761b77-6a6a-47f4-8024-16258a1b670c">Setting up Your Organization File </h5>Required Information 17Creating an Online Account 17Exporting Existing QuickBooks Desktop Data to QuickBooks Online 20Account and Settings 23<h5 id="dfea881e-85a5-4cf8-847d-c5bc3b479d81" data-toc-id="dfea881e-85a5-4cf8-847d-c5bc3b479d81">What is the Chart of Accounts? </h5>Designing the Quickbooks Online Chart of Accounts 30Numbering Structure 31Naming the Accounts 34Building the Chart of Accounts 35System Generated Accounts 36Adding New Accounts 36Tracking Restricted Cash 38Upload a Chart of Accounts 39Enter Chart of Accounts 41Editing, Deleting (Deactivating), and Merging Accounts 41Beginning Balances 44<h5 id="7e8c8b4f-2db8-4011-a95c-727cdd723f40" data-toc-id="7e8c8b4f-2db8-4011-a95c-727cdd723f40">How do I Track My Programs &amp; Funds? </h5>Using Classes 46Naming of Classes 48Entering Class Lists 49Editing or Deleting Classes 50Recording the Beginning Balance Entry 51<h5 id="a30b9b43-df83-418f-bbc5-91e7b41aa7a4" data-toc-id="a30b9b43-df83-418f-bbc5-91e7b41aa7a4">Donors &amp; People I Owe Money To</h5>Setting up Members and Other Donors 53Adding Donor Types 53Adding a New Donor or Member 54Grouping Donors: Parent and Sub-Donors 56Viewing &amp; Printing the Donor Contact List Report 57Setting Up Vendors (The People You Pay) 58Importing Donor and Vendor List from a Spreadsheet 60Projects 63<h5 id="c0d1af3b-f29e-4f18-8d2d-0656c5279e8f" data-toc-id="c0d1af3b-f29e-4f18-8d2d-0656c5279e8f">Products &amp; Services—Tracking the Transactions </h5>Product and service types 66Setting Up New Products and Services 67<h5 id="8ed0942d-b13c-4abb-be4f-569d6d37ee35" data-toc-id="8ed0942d-b13c-4abb-be4f-569d6d37ee35">Money In—Recording Donations &amp; Revenues </h5>Accounting Controls for Receipts 70Entering Donations 74Entering Cash Receipts 77Entering Donations from a Separate Donor Base 78Dues &amp; Pledges—Billing and Payment 79Invoicing and Receipt of Restricted Funds and Grants 83Miscellaneous Receipts 86Pass-Through Collections 87Undeposited Funds 88Printing a deposit slip 90Recurring Donations from Credit Cards 91<h5 id="311df000-cacb-4818-85c5-a19fd3c25726" data-toc-id="311df000-cacb-4818-85c5-a19fd3c25726">Money Out—How Do I Pay the Bills? </h5>Cash vs. Accrual Methods 93Internal Accounting Controls for Paying Bills 94Controls for Electronic Payments 95Entering Bills 96Beginning Accounts Payable Balance 98Recurring Bills 98Editing and Deleting Bills 99Enter Credit Card Charges 100Paying Bills 101Online Banking Payments 103Write Checks 103Handwritten Checks 106Bank Drafts 106Entering Expenses Paid by Credit Card Manually 107Paying the Credit Card Bill 109Credits Received from Vendors or on Credit Card 109<h5 id="d48ddfbd-9d65-4204-8c13-a83afe4e0b83" data-toc-id="d48ddfbd-9d65-4204-8c13-a83afe4e0b83">Payroll </h5>Entering Employees and Contractors 112Using Journal Entries To Record Payroll 113Entering Payroll through the Check Entry Screen 115Paying the Benefit Contribution 116Tracking Time for Projects 116<h5 id="47e4a4e5-7cb7-410e-8163-32952b660e1b" data-toc-id="47e4a4e5-7cb7-410e-8163-32952b660e1b">Bank Feeds &amp; Reconciliations </h5>Banking 118Connecting Your Accounts 120The Receipts Tab 124Preparing for the Bank Reconciliation 125Reconciling the Bank Account 130Credit Card Reconciliation 134Reconciling Petty Cash 135Other Reconciliations 136<h5 id="77ec0e7c-0ae2-4eec-be9e-38b981ff60ad" data-toc-id="77ec0e7c-0ae2-4eec-be9e-38b981ff60ad">Where Do We Stand? —Designing &amp; Running Reports </h5>Types of Reports 137Navigating the Reports Center 138Defining the Parameters and Saving Customizations 138Most Useful Reports 143Exporting Reports to a Spreadsheet 145Other Miscellaneous Reports 147<h5 id="92acd269-1436-4926-8e0d-de92647364d2" data-toc-id="92acd269-1436-4926-8e0d-de92647364d2">Am I Meeting My Targets? Budgeting </h5><h5 id="05f9b90a-b9a4-401e-949f-fd195b69ae08" data-toc-id="05f9b90a-b9a4-401e-949f-fd195b69ae08">The Budget Process 148</h5>Entering Your Budget 149Entering Budgets by Program or Grant 153Budget Reports 155<h5 id="94253ed7-84c5-48c8-aea0-21fb7a528dd1" data-toc-id="94253ed7-84c5-48c8-aea0-21fb7a528dd1">It’s Month End &amp;/or Year-End—What Now? </h5>Month and Year-End Checklist 158Reviewing Your Transactions 159Allocate Fund Balances 162Restricted versus Unrestricted Cash 163Year-End Adjusting Entries 165Board Reports 165Year-End Closing 165Year-End Donor Acknowledgments 166Other Year-End Requirements 171<h5 id="065e7002-02f5-47e1-98b7-0a97c768f99e" data-toc-id="065e7002-02f5-47e1-98b7-0a97c768f99e">Special Topics </h5>How Do I Account For …??? 177Fundraisers 177Record the Sale of Merchandise 178In-Kind Donations 181Record a Mortgage 182A Reserve Account on the Income Statement 183How Do I??? 185Invite and Manage Multiple Users 185Invite an Accountant 188Send a Thank You from the Receipts Screen 189Customize Forms 190Give Feedback to QBO 192What About …??? 193Reports I Need for an Audit 193Tax Stuff 193<h5 id="b435d0e2-6ac4-485e-bd05-5393f839d8bd" data-toc-id="b435d0e2-6ac4-485e-bd05-5393f839d8bd">QBO Mobile</h5>QBO from your Mobile Device 1953rd Party Developer Apps 197Index 200﻿Save time and money by bundling with other resources to run your nonprofit or religious organization. Click here for the Nonprofit version and here for the Church version.<h5 id="7e417649-67b9-4dac-848f-555f13cff09f" data-toc-id="7e417649-67b9-4dac-848f-555f13cff09f">Book information:</h5>QuickBooks Online for Nonprofits &amp; Churches-A Step-by-Step GuideAuthor Lisa London, CPAISNI 0000 0004 5059 7909ISBN 978-1-945561-19-1Library of Congress Number 2019916361Published November 2024 by Deep River Press, Inc.Copyright 2024 Deep River Press, Inc.250 Pages<h5 id="0003429f-c203-42df-9f1b-bf04074b93cf" data-toc-id="0003429f-c203-42df-9f1b-bf04074b93cf">Order Information: Setting up an account is not required, but is recommended to make it easier to track your shipments and download any digital files.</h5>E-Books and any digital files are available immediately. You will be taken to a link to download the Kindle or PDF version directly to your computer.

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Learn how to use QuickBooks Online for your small nonprofit or religious organization with  Lisa London, CPA-The Accountant Beside You

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